HVAC per VDMA 24186DIN 14675 · BSK · DAIKIN protocolOffline · §6 ChemKlimaSchutzVGDPR · EU hosting
§ 01 — Pain from the back office
wartungslotse.de
The five sentences you know from your own office.
01Pain
Quote
„My technicians write up their reports at the office in the evening — the invoice goes out three weeks later."
→ With Wartungslotse
The report is done on the tablet before the technician leaves the customer's parking lot. Invoice goes out the same day.
02Pain
Quote
„A customer calls and asks what we did last year on unit 4. We spend 20 minutes digging through the binder."
→ With Wartungslotse
Equipment history in one click. Enter the customer number — everything's there, including photos and signatures.
03Pain
Quote
„The VDKF-LEC report costs our office manager a week of stress every year."
→ With Wartungslotse
Refrigerant data is captured in a structured way during every service call. The VDKF-LEC export runs at the push of a button.
04Pain
Quote
„I want to hand over or sell the business in a few years — but everything is on paper. That drags the price down."
→ With Wartungslotse
Every service call is documented end to end, searchable, archived in line with GDPR. Digital company value grows with every report.
05Pain
Quote
„We looked at PDS — that's a huge project, we can't take it on."
→ With Wartungslotse
We don't replace your ERP. We just take care of the paper pile in the van. Live in 14 days.
01
Quote
„My technicians write up their reports at the office in the evening — the invoice goes out three weeks later."
→ With Wartungslotse
The report is done on the tablet before the technician leaves the customer's parking lot. Invoice goes out the same day.
02
Quote
„A customer calls and asks what we did last year on unit 4. We spend 20 minutes digging through the binder."
→ With Wartungslotse
Equipment history in one click. Enter the customer number — everything's there, including photos and signatures.
03
Quote
„The VDKF-LEC report costs our office manager a week of stress every year."
→ With Wartungslotse
Refrigerant data is captured in a structured way during every service call. The VDKF-LEC export runs at the push of a button.
04
Quote
„I want to hand over or sell the business in a few years — but everything is on paper. That drags the price down."
→ With Wartungslotse
Every service call is documented end to end, searchable, archived in line with GDPR. Digital company value grows with every report.
05
Quote
„We looked at PDS — that's a huge project, we can't take it on."
→ With Wartungslotse
We don't replace your ERP. We just take care of the paper pile in the van. Live in 14 days.
§ 03 — The app
Three views your technicians work with every day.
WARTUNGSLOTSE · Heute
sync · 1,5 s
Offen
7
Heute
3
VDKF fällig
2
Anstehend
Muster Klima GmbH · Anl. 4
RLT VDMA 24186
09:30
Klinikum Süd · RLT-03
Jahreswartung
11:00
Penny Ffb · Kühltheke
VDKF-LEC
13:15
Hotel Vier Jahreszeiten
Nachkontrolle
15:45
01 — Dashboard
Today's service calls, open reports, sync status.
RLT-Checkliste · VDMA 24186
Muster Klima GmbH · Anlage 04
38 / 45
Filter Zuluft F7 · Differenzdruck
142 Pa
Ventilator Lager · Geräusch
i.O.
Wärmetauscher · Verschmutzung
leicht
Kältemittel R-32 · Füllmenge
3,4 kg
Dichtheit · §6 ChemKlimaSchutzV
dicht
Kondensatablauf · Durchfluss
frei
auto-save · 1,5 sUnterschreiben →
02 — HVAC checklist VDMA 24186
45 items, check-box logic, auto-save every 1.5 seconds.
Unterschrift
Kunde bestätigt Wartung
Monteur
Kunde
PDF wird erzeugt …Abschließen
03 — Signature & PDF
Customer and technician sign directly on the tablet. PDF is generated automatically.
Tested on Samsung Galaxy A12 and iPad. Works on anything with a browser.
§ 04 — Demo access
No registration, no hotline. Login is right here.
The "Muster Klima GmbH" with 3 customers, 8 units and 5 reports across all six document types — work report, DAIKIN protocol, HVAC checklist, power draw, BSK, smoke detector. Go ahead and break something.
We import your VDKF-LEC export directly. Customer numbers, units, refrigerant charges — everything where it belongs.
B
Source
Excel, Access, database
Whether your customer list lives in a 15-year-old Excel sheet or in Access, we map the columns and bring it over.
C
Source
Paper and handwriting
We also digitize your old handwritten maintenance protocols via OCR. You get the equipment history as a searchable database.
Integration
We also push data into your ERP and accounting system — DATEV, Lexware, SAP, BMD and others, via REST API or CSV export.
The legacy-data import is part of onboarding. You give us what you have — we do the rest.
§ 05 — Investment
One price, no consulting-days roulette.
One-off onboarding
€ 6,900€ 3,450Launch offer
one-off
Specific checklists from your own forms
VDKF-LEC and Excel / database import
Integration with every ERP and every accounting system
Two training sessions (office + technicians)
14-day go-live support
Encryption and your own URL
Adaptations to your specific requirements on request
+ Optional
€ 1,900 OCR import of handwritten legacy maintenance protocols — provided they're available as scans or PDFs.
Ongoing
€ 39per technician / month
Up to 10 technicians€ 39
11 – 25 technicians€ 33
Over 25 technicians€ 29
• Office / admin accounts included
✓ No minimum contract term
No hidden setup costs, no implementation consultants, no add-ons. No contract signed on the landing page — we talk first, then we price it.
§ 06 — Contact
15 minutes that bring you clarity.
Gernot Reinmüller · FounderBusiness Automatica
"I'm Gernot Reinmüller, founder of Business Automatica. Wartungslotse has been in production since 2026 at a refrigeration/HVAC service provider in southern Germany — with roughly 40 employees, very similar to your company."
In 15 minutes I'll show you the app using your own example: your forms, your units, your VDKF-LEC report. At the end you'll know whether this is a fit — or not.
